Privacy Notice – European Conference on Global Sanctions and Export Controls

Last updated: April 27, 2025
Organizer: ACSS Europe B.V.
Contact: conference@acsseurope.co

1. Who is responsible for your data?

This event is organized by ACSS Europe B.V., based in the Netherlands. We are the data controller of personal data collected during registration and participation in this conference.

2. What data do we collect?

We may collect and process the following information:

  • Name, job title, and organization
  • Email address and phone number
  • Billing or payment details (if applicable)
  • Event attendance status
  • Photos or videos taken at the venue

3. Why we collect your data

We use your data to:

  • Manage your registration and attendance
  • Communicate event-related updates before and after the event
  • Process payment or invoices
  • Print name badges and manage check-in
  • Provide follow-up materials (e.g., slides, surveys)
  • Share select data with sponsors, if consent is given
  • Send promotional updates (only if you opt in)

4. Legal basis for processing

Under GDPR, we rely on the following legal bases:

  • Performance of contract: to fulfill your registration
  • Legitimate interest: for event operations, reporting, and security
  • Consent: for marketing emails, data sharing with sponsors, and media (photos/video)

5. Who we share your data with

We may share your data with trusted partners involved in organizing the event:

  • Eventzilla (our registration platform)
  • Venue staff and service providers
  • Email or survey platforms (e.g., Mailchimp)
  • Event sponsors: With your consent, we may share your name, job title, and organization with event sponsors for networking or promotional follow-up. We will not share your email address or contact information without explicit opt-in consent.

6. Data retention

We retain your personal data for up to 12 months after the event unless legal obligations require longer retention (e.g., invoices for tax purposes). You may request earlier deletion.

7. Your rights under GDPR

You have the right to:

  • Access, correct, or delete your personal data
  • Object to processing or withdraw consent
  • Request data portability
  • File a complaint with a data protection authority (in the Netherlands: Autoriteit Persoonsgegevens)

To exercise your rights, contact us at: conference@acsseurope.co

8. Event photography and video

We may take photos or videos during the event for promotional purposes. If you prefer not to appear in media, please inform the registration desk when you arrive.

If you have any questions or concerns, please contact conference@acsseurope.co and we will assist you.